Thread: [Fisterra-devel] Analysis: shop register

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Hi,=20

Next, i send the analysis of the shop register that the Fisterra team
will implement.=20

If you think that we should add, delete or change anything in the shop
register tell us it .

***********************************************************************

ANALYSIS OF THE SHOP REGISTER
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D

This section specifies the requirements of the shop register that will
be implemented on the Fisterra project.=20

Basically, the operation of the shop register is: a client arrives to
the shop, takes a set of articles, then goes to the shop register, where
a cashier, that has been identified by the system previously, passes
each article by a bar code reader, the application calculates the total
price, the cashier select the payment method and finally returns the
remaining money to the client.

The client can refund the articles in the next X days. The client must
go to Information counter, where he receives a refund ticket, then he
must go to the shop register where the cashier returns him the money.
The method of refund is the same that the client used when he bougth the
articles, so that if the client paid with credit card the refund is with
credit card.=20

The shop register contains 5 use cases:=20

      * UC 1: Shop register =E2=86=92 Cashier
      * UC 2: Refund of articles =E2=86=92 Staff of information
      * UC 3: Retired of money =E2=86=92 cashier
      * UC 4: Checking of shop register =E2=86=92 Cashier
      * UC 5: Checking of shop =E2=86=92 Shop chief

Use case 1: Shop register =E2=86=92 Cashier
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D

This use case allows the cashier to charge the articles that a client
want to purchases. The cashier passes the articles by the reader of the
bar code and it will be included in the ticket. If the client takes
several equal articles the cashier can pass only one by the reader of
bar code and to multiply by the number of units.

This use case must allow mantain tickets in deleay, so that the cashier
can create other ticket and then to recover the previous ticket.

The possible payment methods are:

     1. In cash.
     2. Credit card.
     3. Gift cheque: its can not return money.
     4. Combination of the previous payment methods.

A client can pay of several methods, so that the cashier have to select
the payment method, using a function key.=20

If the payment method is in cash, the cashier has to indicate the given
quantity by the client and the application calculates the quantity to
return.

When a client want to refunds one or various articles has to go to
Information, there he receive a refund ticket and then he has to go to
the shop register, where the cashier gives him the money. there are two
situations:

     1. The refund ticket of the client has bar code: the cashier passes
        the tickect by the reader of bar code, then the application show
        this ticket with the articles refunded by the client, the
        quantity of each one and the refund method. The cashier accepts
        the operation and two tickects will be printed, one for the
        client and another is stored associated with the refund ticket.
       =20
     2. The refund ticket of the client has not bar code: the ticket has
        a number associated to this refund, so that the cashier will
        introduce it and then the application shows the ticket just as
        the before case. The cashier accepts the operation and two
        tickects will be printed, one for the client and another is
        stored associated with the refund ticket.

The operation of the shop register is:

The code of article is readed in other window. The cashier can multiply
by the number of units, introduces for example 4 * and then passes the
article by the reader of bar code, so that the 4 articles appear in a
new line of the ticket.

The cashier can introduce in this window: the internal code, the
provider reference or the bar code of the article.

The cashier will pass each article by the bar code reader and it will be
added to the ticket in a new line. The application will add the price of
all articles and will show the total price. By default, the application
shows the given quantity with the calculated total price, if the client
gives other quantity the cashier has to change it.

Window 1 of UC 1 =E2=86=92 Shop register
--------------------------------

This is the window of the shop register, it is divided in 3 parts.

The first part shows the information:

     1. Document: type of document that the cashier is managing, if the
        cashier is charging it is 'ticket'. But the cashier can pass a
        refund ticket by the reader of bar code, in this case it is
        'refund ticket'. The application has to recuperate this document
        and to show it in the window. The documents that the cashier can
        read are:=20
              * Ticket.
              * Refund ticket.
     2. Date: generation date of the document
     3. Cashier: name of the cashier.
     4. Shop register: number of shop register.

The second part of the window has the ticket lines, the data of each
are:

     1. Line number
     2. Internal code of the article
     3. Description of the article
     4. Number of units
     5. Price by unit
     6. Total price of the line =3D Number of units * price.

The third part contains the fields:

     1. Article code: when the cashier passes the article by the reader
        of bar code its code appears in this field. If the reader of bar
        code can not read the article code, the cashier can introduce it
        in this field. If the client takes more than 1 unit of the same
        article, the cashier can introduce the number of units, then the
        multiply symbol (*) and then the article code. If the cashier
        doesn't specifie the number of units before to pass the article
        by the bar code reader it is assumed that the number of units is
        1.
     2. Number of items that the cashier passed by the reader of bar
        code.

This window must allow to leave a ticket in delay, and then to
recuperate, using a function key. When the cashier use this function key
the application changes from a ticket to other.

The cashier can delete a line of the ticket, first selects the line and
then uses a function key to delete it.

The cashier when recuperates a document by its code can add, delete o
update it depending of the document type:

     1. Tickets: can update it if it was not saved.
     2. Refunds: can not update it

The cashier can introduce the provider reference of the item. Is
possible that the reference is the same for different providers, in this
case, the cashier must select the provider of the item, using the window
4.

Window 2 of UC 1 =E2=86=92 Insertion of articles
----------------------------------------

This window is used to introduce the articles and show the total price.
The data are:

     1. Total price of the ticket: the crek uses a function key to
        finish the insertion of articles.
       =20
     2. Payment method: By default is "in cash". The client can use
        several payment methods simultaneously, the cashier use a key
        function to open the window 3, that allows to introduce the
        different payment methods.
       =20
     3. Money given by the client: by default, it is shown with the
        total price, if the client gives other quantity the cashier must
        change it.
       =20
     4. Money to return: it is calculated by the application (money
        given by the client - total price).
       =20

Window 3 of UC 1 =E2=86=92 Payment methods
----------------------------------

This window appears when the cashier indicates that the client want to
pay of several methods. This window has 2 columns, the quantity to
charge and the selected payment method. By default, the quantity is
filled with the total price of the ticket and the cashier selects the
payment method, the cashier can change the quantity and set other minor,
automatically must appear a new line with the remaining quantity of the
ticket and the cashier has to select the payment method of the new line.
If the payment method selected is "Credit card" the cashier must pass
the credit card by the card reader to obtain its data.

The cashier can change a payment method, first selects the corresponding
line and changes the quantity or the payment method.

Window 4 of UC 1 =E2=86=92 Provider selection
-------------------------------------

This window allows to select a provider, it is used when a provider
reference of a item belongs to different providers, it contains the
data:

     1. Provider name
     2. Internal code
     3. Bar code
     4. Article description
     5. P.V.P.
       =20

The cashier selects the correct line and then uses a function key to add
the article to ticket.

Use case 2: Refund of articles =E2=86=92 Staff of information
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=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D

The client can refund the articles in the next X days. The client must
go to Information counter where gives the purchases ticket, the staff
passes the bar code of the ticket by the reader, if the ticket has not
bar code the staff must introduce the ticket number in the application.=20

The application recovers the ticket information and shows it in the
monitor, the staff selects the refunded articles, the units and the
reason of the refund=20

The application prints a refund ticket. The client takes the refund
ticket and goes to the shop register where the cashier returns him the
money. The method of refund is the same that the client used when he
bougth the articles, so that, if the client paid with credit card the
refund is with credit card. The refund ticket must have the refund
method, it is obtained from purchase ticket=20

Window 1 =E2=86=92Selection of the articles to refund
---------------------------------------------

The Information staff passes the purchase ticket by the reader or
introduces the number of the ticket, the application shows this window
with the ticket data. This window contains 2 parts: ticket header and
the tickets lines

The ticket header contains:

     1. Number of ticket.
     2. Date of the ticket.
     3. Name of the cashier.
     4. Number of shop register.
     5. Payment method of the ticket.

The ticket lines contains:

     1. Line number
     2. Bar code of the article
     3. Description of the article
     4. Quantity
     5. Price
     6. PVP
     7. Refund, is a boolean field indicates that the client refunds
        this article
     8. Refunded quantity, it can not greater than the bougth quantity

The staff of information selects the articles of the ticket and the
quantities that the client want to refund, then he accept the operation
and the application prints the refund ticket, the client takes it and go
to the shop register.=20

Use case 3: Retired of money =E2=86=92 cashier
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=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D

This use case allows the cashier to retire money of the shop register.

Window 1 of UC 3 =E2=86=92 Quantity to retire
--------------------------------------

This window appear when the cashier presses a function key from the shop
register window.

The cashier uses this window when the shop chief indicates to the
cashier that must retire money, the cashier introduces the retired
quantity, it cause:=20

      * Substraction in shop register of the retired quantity.
      * Sum in central shop register of the retired quantity

This operations must be performed when the retired document is printed.
The window has a field only, where the cashier introduces the retired
quantity.

The cashier accept the operation and the applicaton print two documents,
the data are:

     1. Name of the shop
     2. Date and time of the retired
     3. Number and description of the shop register
     4. Name of the cashier
     5. Retired quantity
     6. Signature of the cashier, it contains the signature label and
        the name of the cashier
     7. Signature of the shop chief
       =20
       =20
Use case 4: Checking of shop register =E2=86=92 Cashier
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D

The cashier when finish his turn has to do the shop register closing, it
is:=20

The cashier counts the money of the shop register, introduces in the
application the final balance, the sum of credit card payments, the sum
of gift cheques, sum of payments in cash, sum of credit card refunds,
sum of refunds in cash and the sum of retired quantity.=20

Window 1 of UC 4 =E2=86=92 Checking of shop register
--------------------------------------------

This window is used by the cashier when want close his shop register,
the data are:

     1. Date and time
     2. Cashier
     3. Shop register
     4. Final balance: the cashier introduces this quantity
     5. Credit card: sum of all credit card payments and the credit card
        returns. The cashier introduces this quantity.
     6. Gift cheques: The cahier has to sum all gift cheques and to
        introduce this quantity.
     7. Observation: the cashier can intrduce a obserbation in this
        field.

When the cashier has introduced this data and accepted, the application
must print the close document, its data are:

     1. Date and time
     2. Cashier
     3. Shop register
     4. Place of signature of shop chief
     5. Place of signature of the cashier, it must include the cashier
        name.

Then the cashier has to give this document to the shop chief, so that
checks this data and does the shop closing.

Use case 5: Checking of shop =E2=86=92 Shop chief
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D

This use case allows the shop chief to check each shop registers, after
the cashiers closes the shop registers.

The shop chief must have a summary for each shop register, with the
initial quantity, the sales in cash, the sales with credict card, and
the retired quantity. The application must show the data introduced by
the cashier and the data calculated by the application. The shop chief
has to check that these data are equal, and the money given by the
cashier is equal to the introduced quantity by the cashier in the
application. If ererything is correct the shop chief accepts and the
shop register is closed definitively. If exists a unsquare can be that
the cashier counted badly the money of the shop register, in this case
the shop chief must introduce the quantity again, the application must
save the old data and the new data. Then if still the unsquare exists,
the chief shop can introduce a observation.

When the shop chief finish the cheking of the shop, the application
shows the generated quantity the present day. The shop chief will
indicate the quantity that he want send to the bank and the application
calculate the quantity that remains in the shop.

Window 1 of UC 5 =E2=86=92 Listing of shop registers closings
-----------------------------------------------------

The shop chief can view all shop registers closings of the present day.
This windows has two parts, the filters and the table of results. The
filters are:

     1. Number of shop register
     2. Description of the shop register
     3. Name of the cashier
     4. The shop chief only can view the closings of the present day, is
        is a filter by default.

The data of the results table are:

     1. Number of shop register
     2. Description of shop register
     3. Name of the cashier
     4. Invoiced quantity by the cashier.
     5. Closing time
     6. Total unsquare of the closing.

The shop chief has to check each closing of shop register, the checked
closing has to be marked of different color.

A cachier can do several closings the same day.

The shop chief uses this window to view all closings of shop registers,
then he must check each one using the window 2.

This window must also show the not closed shop registers.

When the shop chief finish the cheking of the shop, the application
shows the generated quantity the present day. The shop chief will
indicate the quantity that he want send to the bank and the application
calculate the quantity that remains in the shop.

Window 2 of UC 5 =E2=86=92 Datail of the shop register closing
------------------------------------------------------

This window shows the data of a shop register closing, the data are:

     1. Cashier name
     2. Number and description of shop register
     3. Date and time of closing
     4. Table with 3 columns, the intrduced quantity by the cashier, the
        calculated quantity by the application and the unsquare. This
        table must to have 3 rows:
              * First row: is the quantity in cash (refunds + Final
                balance). The first cell is the introduced quantity by
                the cashier, the second cell is the calculated quantity
                by the application, the tird cell is the unsquare
                quantity.
              * Second row: is the quantity of credit card operations.
                The first cell is the introduced quantity by the
                cashier, the second cell is the calculated quantity by
                the application, the tird cell is the unsquare quantity.
                This window has a button that opens other window that
                allows to view the detail of all credit card tickets
                (payments and refunds) of that closing, it is the window
                3.=20
              * Third row: is the gift cheques. The first cell is the
                introduced quantity by the cashier, the second cell is
                the calculated quantity by the application, the tird
                cell is the unsquare quantity.

The shop chief can change the introduced quantity by the cachier, the
application must save this change and its author.

The shop chief can introduce in this window a observation relationated
with a unsquare.

Window 3 of UC 5 =E2=86=92 Listing of credit card tickets
-------------------------------------------------

This window allows to view a listing of all credict card tickets of the
cashier closing selected in the window 1. This window appears when the
shop chief clicks on the button of view the credit card tickets of the
window 2.=20

The shop chief use this window to associate a unsquate to a ticket,
because the cashier could introduce the quantity badly in the dataphone.
The shop chief introduces a unsquare quantity and select the ticket that
causes the unsquare, the application saves the unsquare associated to
the ticket.

This window contains two parts, the first is the header, the data are:

     1. Cashier name
     2. Shop register
     3. Date

The second part contains a table with the data:

     1. Number of ticket
     2. Time of the ticket
     3. Total price of the ticket
     4. Unsquare.

When the shop chief found the unsquare he annotates the unsquare
quantity, accepts and retuns to the previous window.

***********************************************************************

greetings.

--=20
Eloy Froufe P=C3=A9rez
Computer Science Engineer
Telf:  +34 981 91 39 91
Fax:   +34 981 91 39 49
mailto: ef...@ig...
IGALIA, S.L. http://www.igalia.com

Thread: [Fisterra-devel] Analysis: shop register

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