Although this is marked as a beta, it is truely beyond beta. We marked this as a beta as we haven't run a full regression test on it. It features site customizable screens. You select options in the company screen. There is no need to mess with HTML. We are also printing reports to a PDF file as a document image system feed. There are several tools you can use to convert PDF to TIFF if you need. As soon as we finish the testing and packaging, this will be released as a production release. In the meantime, feel free to use it.
ESS 10 is now available on the Amazon cloud. Configuration is completed with a 5 question script and ESS will be available in 2 minutes. Access the ESS AMI by searching for "expense report" in the community AMI's. Detailed instructions are available at:
The complete documentation is at:
ESS 10 has been released on SourceForge.net.
Major Additions - These are some REAL enhancements:
Version 9.03 is a maintenance release which addresses issues with receipt images uploaded from a browser including the display orientation of iPhone generated images, immediate listing in the receipt menu option, and correction to the number of receipts attached to a report in the current and history lists. The elimination of a looping condition in Sysprofile.jsp and changes to the Linux installation scripts were also made.... read more
Release 9.02 is a maintenance release and it fixes some issues with process receipt image files. The issues are:
Expense Submittal System (ESS) 9.01 has been released on SourceForge.net. Enhancements include:
The document, "ESS Transaction Tables - Schema and Relationship Guide" has been added to the Expenseservices.com web site. This document describes how expense report information is stored in the Expense Submittal System database. It is a companion to the document on Simply Inquiries and it will be helpful in analyzing your expense report data. The URL to all ESS documents is: http://expenseservices.net/supportDocumentation.html
The document "Creating Simple Inquiries and Using the EOD Report Generator" has been added to the Expense Submittal System (ESS) site. This innocuous sounding document actually provides some really powerful information on getting a lot out of ESS for relatively little effort.
Expense Submittal System 8.9
Released March 4th, 2016
What's new with ESS 8.9:
Email Text Gateway (ETG) - The number of message formats that the ETG accepts has been expanded. We also shifted to notating the subject line instead of the text. This improves the accuracy of interpreting the text, as well as, saving key strokes.
EOD payment and G/L transfer - We've provided an alternate to the file creation process with the creation of the EODReportGenerator.jsp module. This allows the creation of posting reports and CSV feed files through the Simple Inquiry report definitions.... read more
ESS 8.8 is now available as a public image on the Amazon Cloud (AWS). This is the easiest way to get ESS up and running. Consult http://expenseservices.net/supportDocumentation.html for information on install ESS on AWS.
Release 8.8 has the following enhancements:
The latest version of ESS has moved out of beta and into release 8.6.
Release 8.6 has the following enhancements:
The Expense Submittal System (ESS) 8.50 is the first release for 2015.
With ESS 8.50, we've concentrated on improving the user experience in handling receipt images and we've added workflow features to support pre-trip approvals.
Release 8.20 has some really spiffy new features. Enhancements include:
1 - We added a "Magnifying" glass to screens to drill down to a receipt image when you need to see it. It can be found on the pre-populated screen, report entry screen and the audit screens.
If you are upgrading to ESS 8.14, you must copy the schema.xml file from the ess/xmls folder in the release directory to your /var/ess/xmls folder. This step was omitted in the readme.txt file.
Scans from the email/text gateway are now being mapped to individual receipt entries instead of to the report in general. This allows the user to view receipts during the expense report creation process which improves expense classification. A bug has been corrected in the email/text gateway that was generating inaccurate expense mapping. Also, an IE specific issue has been fixed, which affected line item editing on the audit receipt edit screens. The Help screen now displays the user name and personnel number to assist in device registration for the email/text gateway. The report history display was made configurable through the system.xml file. And finally, a site specific properties file has been incorporated to simplify future upgrades. Upgrading to 8.14 is recommended for sites using the email/text gateway.
1. fixes several bugs in the MS SQL Server connection 2. addresses issues with Exchange server regarding the return-path headers 3. supports different screen and report types at the user level 4. collects fleet vehicle odometer readings 5. added a create new user screen for automatic personnel number creation.
We have also modified the installation scripts in an attempt to make the install easier. ... read more
Expense Submittal System is a corporate expense reporting package.
ESS 8.11 has been released and addresses the following:
ESS 8.10 fixes issues with the email/text receipt image interface and adds Portuguese, in addition to English and French, as languages for expense report creation and approval. ESS has also been packaged for deployment on the Amazon cloud. Contact firstname.lastname@example.org, or consult the readme.txt in the SourceForge.net release package for more information.
We've just uploaded the final 8.02 version of the Expense Submittal Appliance for Windows. The installer loads all the stack components required to get the ESS expense reporting system onto a Windows PC/server. This stack includes ESS, Apache, Tomcat, and MySQL. The installer prompts the user for some basic information (domains, ports, email addresses) and then installs the ESS server which will be available to reporters via the internet/intranet.
The Expense Submittal Appliance for Windows appliance/stack has been release for beta.
The Expense Submittal Appliance (ESA) For Windows is an stack containing all the necessary software to get the Expense Submittal System (ESS) up and running quickly. ESS is an corporate open source expense reporting system. A self extracting file installer will load and configure everything needed for the ESS server. The stack consists of ESS 8.02, Apache2, Tomcat7 and MySQL5. The user is prompted for some basic information (viz., domain, email address, SMTP server, and Web address) and the installer will configure ESS and start the Apache, Tomcat and MySQL services. ... read more
ESS 8.02 adds support for multiple customized report entry screens per installation. This feature will let you tailor the report screen to the needs of your various users. Over-sized PDF file printing is now supported and the need to configure the properties files has been eliminated. An issue with the alternate prefix that was affecting receipt image upload has been fixed.
ess_8_01_P1.zip contains a patch for the Expense Submittal System (ESS) 8.01 release. This patch fixes an issue introduced in 8.01 with the receipt upload screen.
A column for specifying the name of the entry screen has been added to the company table for easier management of customized entry screens. We've also: fixed isses with blank date usage in SQL; eliminated a bug with language in the Delinquent messaging process; changed the default alternate prefix in system.xml; created a separate audit receipt upload process. Finally we've changed some of the SQL scripts in the receipt management section of the system.xml file.
The Expense Submittal System (ESS) 8.00 is available for download on SourceForge.net. ESS is a Web-based open source solution for business expense report creation and processing. ESS provides report entry, approval routing, corporate policy checking, auditing, credit card statement importation and report payment. New with ESS 8, mobile users can add items to their reports via text messaging and email.