I am looking at RefBase and think that it offers many of the features I am looking for but I cannot tell if when the program is downloaded it can become accessible on an intranet. We currently use Procite as our searchable database for PDFs and other documents. I'd like to make a database of these publications available through a local intranet. It says "web-based" but does that mean it is posted to the internet only--the demo databases I found using the documentation are obviously internet databases, but what if we want our available only in-house?
> I'd like to make a database of these publications available
> through a local intranet. It says "web-based" but does that mean
> it is posted to the internet only
Not necessarily. refbase can surely be (and is) used on the intranet only.
That being said, refbase is web-based software, i.e. you'll need to install it somewhere on a web server, which also could be a local machine using XAMPP or the like. This also means that, normally, the members of your group would access refbase via their web browser. However, this does not mean that your refbase database needs to be accessible via the internet. In fact, I'm aware of many refbase installations that are used privately or on a secured intranet only.
(Denial of) public access to your refbase database can be controlled via settings in your server's config file. How this can be done depends on the used server software. In case of the Apache server, you should also be able to control access to your refbase database via a ".htaccess" file that's located in the refbase root directory.
If you've got someone who's responsible for your network and/or server setup, it may be a good idea to ask him about it. He may be able to help you out easily.