From time to time we make little samples for our customers or we build a display for our showroom. To correct the inventory for the items used, we typically make an order to a fictitious company called "Materials used for samples", and we discount the order by 100%. I was wondering if this is the right thing to do? Would using Physical Inventory be smarter, for instance?
Just using the Physical Inventory window to reduce the on hand balance is a much simpler way to go. You can even choose the Inventory Type of Charge Account at the line level and then (if you set it up ahead of time) choose a charge account for Samples which you could map to an appropriate GL Account for samples.
I don't see anything about charge acct at the line level
This Compiere is 2.5.2
Not sure if this capability exists in 2.5.2. Go to the Physical Inventory Line level. Is the last field called Inventory Type? If so, change it to Charge Account and the Charge field will automatically be displayed. If you have defined a charge for Samples, you can then choose this charge for the inventory discrepancy for that line.
Last 3 lines are: Movement Quantity, Locator & Description
No matter, Physical Inventory should suit this purpose despite the lack of a tailered charge acct.