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From simplefacs

Welcome at facs & friends

Snapshots of facs: Currently the source snapshots are on the sourceforge facs project website. (not in svn).
website http://facs.noxqs.org (contains older snapshots and files worked on) (Help how to write in mediawiki, layout elements: mediawiki)

To use the snapshot, allways use the newest possible (only exception: if there is a new bug that hinders you trying something that worked before).
DO NOT use it on production data without at least taking all possible precautions for the IT-environment in which you test. Backups are a good start.

Read about: How to install - How to configure - How to use - Table of Contents

Or jump to the short, text-only version:

Short introduction (text only)

Here is a short text-only introduction, more in-depth instructions in menu under How to install and How to use (How to install - How to use)

Have Gambas installed on a Linux-KDE desktop (Gnome works as well!).
Have a MySQL server installed and running either on your desktop machine or an available server.
Prepare the tables (or make them from within the facs application)
Have some data in the suppliers table or start to add suppliers in New, Supplier.

Add a supplier

Menu "New", Supplier
Fill the fields,
optional invoice text i.e: allways the same product or service is invoiced from this supplier. Will pre-filled on new invoice and can be completed with a date, number etc.
optional Costcode: if there is a default for this supplier.

Add a Costcode

Menu "New", Costcode
Give the code, check that it doesn't exist yet. It is used to select the cost from a list
Give the description, that can contain examples etc, just that you know what the code stands for.

Enter an invoice

Enter an invoice like this: (use TAB to go to the next field)

Choose Supplier from the combobox (if no suppliers, add a supplier first. See ...)
choose/enter a date
check the auto-number value
enter the amount of the invoice
choose the valuta if different from current valuta
enter the value you want it to "weight" in your data. Use the calculator button and external financial info as you wish.
enter a remark (general description of what the invoice is about)
press the "Book the amount of the invoice now" -button
if booking is not accepted, read the comment, adjust appropriate fields.

Assign the cost of the invoice

Simple assignment

Give the amount you want to assign (it is already filled with the amount of the invoice - should do here)
TAB to the costcodes: this is a list to choose the costcode you want the invoice amount to belong to. (e.g. production line 1)
Select a costcode. (If no costcodes available, add costcode first. See ...).
TAB to the remark field. Type what you want to add (i.e. more detail, or something else to remember about the cost)
TAB to the "assign" button and press the space bar to "Assign" the cost. Or just klick on it. The assigned amount is shown.
The cursor will be positioned on the supplier selection, ready to input the next invoice. (see above)

Invoice to be split

Assign the cost of the invoice in case the invoice consists of several separate costs (e.g. several departments, production lines, ...)

Give the amount you want to assign (replace the amount if it is the complete invoice amount)
TAB to the costcodes: this is a list to choose the costcode you want the invoice amount to belong to. (e.g. production line 1)
Select a costcode. (If the right costcodes is not available, add costcode first. See ...).
TAB to the remark field. Type what you want to add (i.e. more detail, or something else to remember about the cost)
TAB to the "assign" button. Press the space bar to "Assign" the cost. Or just klick on it.
The cursor will be positioned on the resulting rest amount of the invoice, still to assign. The already assigned amount is shown below.
In the end the resulting amount will be right already, otherwise: Replace the amount with the amount you want ... (etc, see 1.)

Investment

Assign the cost of the invoice equal over several years (as it is an investment and you want to spread the cost over n years).

The complete invoice amount has to be spread equal over n years: adjust the year-counter to number of years.
Give a short general description in the remark field to identify the machine or investment.
Choose the Assign Ahead button.
Check the computer-generated entries: they are auto-numbered as prefix of the remark field.

Print a Report

Open the menu Reports; choose a report from the limited list to make it immediatly
The report opens in your default browser (check default settings)
or take the "more reports" screen to have more choice of reports to make.
Open your reports map (directory), preview the report by clicking on it (html files, opens in browser)
Print from within your browser, even when not running facs.
You can select parts and copy/paste them elsewhere.
You can copy the report to another location or device store it, or attach it to an e-mail.
Also in "Reports, More reports.." manage the reports; delete one, delete several or delete all reports made.

Normally this should all work, read the tooltips above the fields and buttons, and read the "log" (menu View, Log)
You are welcome to submit requests, suggestions etc.

Does facs work already?

Yes it does. It is in active use since 2009, january 21.

What works

create initial data structure with File, New
store database login data in Tools, Config, tab DBConnect.
Program reads database login data from settings config file
Program writes database login and other settings to config file
add new supplier name (with minor controls on doubles)
import supplier (prepared but to be adapted to situation)
add new costplace with visible list of existing once.
add the data of a new invoice, with help of calendar and calculator, and book the invoice data.
delete supplier with check on existing invoices for that supplier
assign the invoice amount (in parts) as cost on costcodes.
English native version and dutch translation from within gambas
Delete invoice (*) or make the invoice empty before deletion. (*) yes, this is *not* a bookkeeping program :-)
reports: invoices, invoice with cost, costcode totals, all per month or year
reports are html files; location can be choosen in Tools, Config, General: Reports directory.
English, Dutch version, bit of German translation started.

Prepared but not working or yet active

looking up invoices, costs
translations: some translations: Dutch (Nederlands) about complete, German (Deutsch): not complete, French (Français) to be started
control procedures to check data on open invoices etc.

Also see feature requests, bug list, screen shots, documentation on sourceforge http://sourceforge.net/projects/simplefacs/ and the home page http://facs.noxqs.org